Lightweight Renewal Trackers Compared: The 2026 Field Guide
Four tools chase the same loop: renewal dates, notice windows, owners, alerts. Termedora, Renewly, KnowRenewals and Resubly compared with real prices.
Hermann Lotter
Founder, Easy Entropy
Founder of Easy Entropy, the company behind Resubly. 20 years in operations with a specialization in fintech automation and AI. I built Resubly after watching auto-renewals slip through finance ops processes one too many times, and I write about the operational discipline that turns SaaS renewals from surprises into decisions.
The Short Answer: Four Tools, One Loop, Three Real Forks
A lightweight renewal tracker does one job: it holds your renewal dates, computes the real deadline from the notice period, attaches an owner to each contract, and alerts that person in time to act. It is deliberately not a contract lifecycle platform. In 2026 that job has become crowded fast: Termedora, Renewly, and KnowRenewals all appeared within a month of each other, alongside Resubly. All four registered their domains between mid January and late February 2026. This guide compares them on the things that actually differ: what scope they cover, how the data gets in, and what you pay as the portfolio grows.
Why This Category Suddenly Exists
The spreadsheet ceiling is the driver. A dozen subscriptions fit a spreadsheet; at 30 to 50 contracts the tracker decays, ownership blurs, and someone discovers an auto-renewal clause the expensive way. The enterprise answer, full CLM platforms, is priced and shaped for procurement departments, as the SMB versus enterprise split makes clear. The gap between those two is the lightweight tier, and 2026 is the year four small tools rushed into it at once.
The Four Tools
Termedora: every expiry date, typed in
Termedora is the widest in scope. Supplier contracts and subscriptions sit in the same system as training certificates, licences, permits, insurance policies, inspections, warranties, and vehicle registrations. It computes a deadline to act from notice periods and lead times, reminds at customisable intervals by email, Slack, and SMS, and adds reminder logs, open tracking, and bounce detection. Items go in by CSV import or manual entry. Free for 5 items and 5 team members, then $49 per month flat with unlimited items and members.
Renewly: extraction with the clause shown, priced by band
Renewly takes the PDF, or the forwarded email the contract arrived in, and reads the auto-renewal clauses, notice periods, and renewal dates, keeping each clause beside the source text so you can check the working. Alerts go to email and calendar at 90, 60, 30, and 7 days. Free for 5 contracts and 3 seats, then $149 per month for 100 contracts, $499 per month for 500 with Slack and Teams, and a $2 per contract per month overage rate in between. A 30-day money-back guarantee covers paid plans.
KnowRenewals: tiered by team size, no permanent free tier
KnowRenewals positions as renewal operations software for startups, SMBs, and finance teams, with Slack reminders and finance-ready reporting. The pricing runs $19 per month for up to 25 renewals and 1 user, $99 per month for unlimited renewals and 5 users, and $199 per month for 15 users. There is no permanent free plan, only a trial and a downloadable spreadsheet template.
Resubly: SaaS contracts, extracted and reviewed
Resubly is built for Finance and Ops teams at 20 to 500 person companies. Extraction reads out the vendor, value, currency, start date, renewal date, notice-period days, and vendor notice address, each field with a confidence score, and nothing enters the renewal list until a person confirms it. Alerts route to named owners before the notice window closes, by email and Slack. Free for 5 subscriptions, then $99 per month flat with unlimited subscriptions and team members.
The Three Forks That Decide It
Fork one: scope
If the problem is certificates, permits, and insurance as much as contracts, Termedora is the only one of the four built for that mix. If the problem is SaaS contracts specifically, the other three are sharper tools.
Fork two: data entry
Termedora leaves entry to you, which is honest but keeps the spreadsheet tax. Renewly and Resubly both extract from PDFs; KnowRenewals starts you from a template import. Extraction is what survives a busy quarter, because the tracker only works when the data is current.
Fork three: pricing shape
Termedora is $49 flat and unlimited. Resubly is $99 flat and unlimited. Renewly bands by contract count and starts at $149 for 100. KnowRenewals tiers by users with no free tier. Flat pricing removes the cap question; banded pricing can be cheaper at small scale and needs watching as the portfolio grows.
How to Pick in Five Minutes
- Certificates and permits in the mix. Termedora.
- SaaS contracts, want the entry done, want the whole team in the tool. Resubly, at $99 flat with unlimited seats.
- SaaS contracts, prefer email and calendar alerts and a refund window. Renewly, if the band fits the portfolio.
- Small team under 25 renewals, want Slack and the cheapest entry. KnowRenewals at $19.
- Undecided. The free options make this cheap to settle: load your five biggest renewals into two of them and see which one your team still updates in a month.
If your pile is SaaS contracts and you want the data entry gone, Resubly is free for up to 5 subscriptions with no credit card required. The head to head details are in Resubly vs Termedora and Resubly vs Renewly.
Sources: Termedora pricing, Renewly pricing, KnowRenewals pricing, Resubly pricing