Contract fields explained
What each date and term field means, and how your cancellation deadline is worked out from the renewal date and the notice period.
Most fields on a contract are self-explanatory. Three of them decide when Resubly alerts you, so they are worth understanding properly.
The three that matter
- Renewal date. When the contract renews. This is the anchor everything else is measured from.
- Cancel notice period. How many days before the renewal you must tell the vendor, taken from the contract. Set under Notice and Renewal Settings.
- Term length. Month-to-month, or a fixed term. A fixed term lets you set the renewal date directly.
Your real deadline
Resubly works out a notice deadline: the renewal date minus the notice period. That deadline, not the renewal date, is your actual last day to act, and it is what alerts count down to.
A contract renewing on 1 June with a 60 day notice period has a notice deadline of 2 April. By 3 April the decision is made for you, even though the renewal is still two months away.
Ownership
- Subscription owner. Accountable for whether you keep the tool. Renewal alerts go to this person.
- Finance owner. Accountable for the cost.
- Department. Used for grouping, filtering, and department-scoped access.
Cost and budget
- Cost, currency, and payment frequency. What you pay and how often.
- Budget amount and expected escalation. Set an expected price rise, and Resubly flags the contract on your dashboard when the increase is bigger than you budgeted for.